FAQ for Ordination and the full Annual Conference Session
The following are frequently asked questions for the the upcoming Ordination Service (Oct. 2) and the full virtual Annual Conference Session (Oct. 3). If you have additional questions not answered here, email email@example.com. For tech support issues, please email firstname.lastname@example.org.
I'm having technical problems. Is someone available to help me?
Technical questions can be answered by calling (315) 898-2023 or emailing email@example.com.
I logged into the session, but now it's asking me to enter a pin. I don't have a pin. What do I do?
If you are experiencing a prompt or being asked to enter a pin number, please log out of the stream and then log back in using the same link, email login, and password.
Is there a charge to participate in any of these events?
There is no charge to participate this year, regardless if you are a voting or listening member.
What technology do I need to participate?
You will need a web browser on computer, laptop, smart phone, or tablet to access the meeting and vote. If you wish to be recognized to speak, you will need a phone line.
What do I do if I don’t have the technology to participate?
Once you register, you can use any computer, laptop, smart phone, or tablet to participate. Ask you church if the technology is available there. Check with family or friends to see if they have the technology. If you still don’t have access, contact the Conference Director of Communications, Steve Hustedt, at firstname.lastname@example.org.
If viewing with someone else, can we both vote on the same device?
No, even if you are viewing together, you’ll want a secondary device to vote. One vote requires one device, one email address, and one password.
How will I vote?
Voting will be built into the secure meeting site. When a vote is taken you will simply click the button that labeled Yes/For or No/Against.
How can I be recognized to speak?
There will be a phone number shared during the sessions that you can call to be recognized. You will be connected to an operator and you will share your voter information and whether you are speaking in favor, against, or have a point of order. You will then be added to a queue and recognized when it is your turn.
Is there a way to attend Ordination in person?
In person attendance at Ordination is by invitation only and is very limited.
How do I watch the livestream of Ordination?
A link to watch the livestream will be available on the Conference website.
If I have been invited to be at Ordination in person, what should I know?
- Temperature check and screening questions will be asked upon entering the church.
- If the candidate did not register them, they will not be allowed in. Guests will be seated in socially distanced groups.
- Though you may remove your mask once you are seated if you choose, all persons must be masked when entering, exiting, or moving about the facility.
- There will not be congregational singing.
Will there be pre-Conference materials?
Click here to view an online version, download a copy, or order a printed copy from Lulu.com ($5.29 plus tax and shipping) of the 2020 Upper New York Conference Journal, Vol. I (formerly known as the Pre-Conference Booklet).
Will there be a live stream of the Annual Conference session for those who are not registered to watch?
Yes, there will be a live stream of the event on Oct. 3 from 9:30 a.m to 12:30 p.m. You will find the link on the Conference website on the homepage on Oct. 3.
What reports will be given?
- Leadership Report
- Board of Pensions Report & Recommendations
- Equitable Compensation Report & Recommendations
- Board of Trustees Report & Recommendations
- Committee on Nominations Recommendations
- Council on Finance & Administration Recommendations
All reports will be given by video and will be available for viewing prior to Annual Conference as well as at the Annual Conference Session.
Will there be an opportunity to ask questions or discuss reports?
Yes, following the video presentations, there will be a time for questions and clarifications.
What information do I need to share first to identify myself to the Annual Conference Session body?
Please disclose the following:
- Clergy or Laity status
- Local church
Our worldwide United Methodist Church values healthy conversations at Annual Conferences. To that end, the Commission on Religion & Race and Commission on the Status & Role of Women monitor who is speaking at Annual Conference. We tally each person who comes to the microphone (and also who participates in services) in terms of gender, clergy or laity, and race. This may seem tedious to you but healthy conversations require noticing “who is at the table - & who is not.” This is not an exact science but it helps us report to the body each morning the degree to which our conversations reflect inclusion and diversity.
We ask each person who comes to the microphone to state several things: your name, gender, clergy or laity status, race, local church and District. That is a lot to remember! In keeping with the spirit of the resolution adopted in 2018 related to church statistical tables, we are adding non-binary as an option to state for gender that will be counted in our tallying. We would also like to encourage a spirit of equal discussion by suggesting that if a woman or person of color has not had the opportunity to speak in awhile at the microphone, to let them ahead of you in line.