2020 Annual Conference What You Need to Know
The Eleventh Session of the Upper New York Annual Conference has been postponed (originally scheduled for May 28-30, 2020), due to concerns of the coronavirus pandemic. On October 3, 2020, there will be a one-day session to allow the necessary business of the Annual Conference, as outlined in the Book of Discipline of The United Methodist Church, to be cared for. In addition, the 2020 Clergy session will be held in the afternoon of Friday, October 2, 2020, followed by the Service of Commissioning and Ordination that evening.
Registration for Annual Conference is open from Feb. 28 through May 1st. Click here to register. If you are a youth and attending Annual Conference, click here to register. Once registration closes, you will have to wait until the start of Annual Conference to register in peson at the Oncenter (May 28-30). Late registrants will incur an additional $75 fee. Click here to learn more about the registration process.
Your registration fee covers the cost of certain meals at Annual Conference. In addition to regular meal options, there are also Vegan, Vegetarian, and Gluten-free options for attendees who have special dietary needs and indicate it on their registration form. Click here to view the full menu during Annual Conference prepared by Oncenter staff.
Childcare is provided free of charge for up to 12 years of age at the Oncenter during Annual Conference Session, but is available on a first-come first-served basis. In order to secure childcare, your Annual Conference registration must be submitted and paid in full.
Parking will be in the Oncenter garage and open lot, accessible from both Harrison and State Streets. Please remember, parking is limited, click here for other parking lots and garages, costs may vary.
In addition, there are free shuttles from “city” hotels as noted on the hotel registration form. A shuttle schedule – in coordination with the Conference agenda -- will be posted at a later date. The shuttles will drop passengers off at the entrance doors to the Oncenter and may be a better option for those with mobility issues.
Shuttle service will be provided once again to and from some of the hotels (Crowne Plaza, Genesee Grande, and Marriott). Due to limited parking at the Oncenter, it is recommended that you take the shuttle to and from Annual Conference. Busses will be dropping guests off at the main enterance of the Oncenter; however, they won't be running all day. Click here to view the Shuttle Bus Schedule.
The following offerings will be collected during this year's Annual Conference:
- Upper New York Mission Central HUB—a place located at the UNY Methodist Center for local churches to actively engage in outreach and disaster response ministries. From training the Conference’s Volunteer in Mission and Disaster Response teams to collecting and assembling flood buckets, health kits, and more, the UNY Mission Central HUB is the perfect answer to local churches who feel called to expand their outreach ministries. Click here to learn more about the UNY Mission Central HUB.
- The Clergy Care Fund - The Clergy Care Fund assists clergy who need financial support.
- Helping Hands Fund - Helping Hand raises funds to be used by the Cabinet to assist congregants in need of financial support.
- Mission of Peace (MOP) - an annual journey of discovery and shalom to nations in our global community sponsored by the Northeastern Jurisdiction Council on Youth Ministries. Click here and here to read the reflections from two Upper New York youth who went on the MOP journey to Cuba in 2017-2018. At the end of this year through Jan. 2021, MOP will be going to the China.
- New Faith Communities (NFCs) - New faith community planters work to create safe places for un-churched or de-churched people to explore their faith, consider what it means to follow Jesus Christ, and then practice discipleship together with new friends. These communities gather in malls, cafes, storefronts, bars, homes, fellowship halls and restaurants, and each one is committed to being God’s love with their neighbors. There are currently more than 80 New Faith Communities in UNY—click here to learn more about UNY NFCs.
Following the conclusion of Annual Conference, equalization members, retirees, and those on medical leave may request reimbursement for their portion of the room cost (50%), up to $50 per night before taxes, up to 2 nights per clergy retiree, person on medical leave, or equalization member by submitting a Reimbursement Request Form and actual receipts for your completed stay to the Treasurer’s Office immediately following the AC event. The deadline to submit a request is June 26, 2020.