Within this section of the website you will find resources for local church related to Finance, Administration, and Benefits. There are also links to the Annual Conference sessions of Upper New York. The business of the Annual Conference is to resource and assist the local church to fulfill their ministry of making Disciples.
Standard Mileage Rate for 2014
For the Upper New York Annual Conference, a rate of 56 cents per mile applies to mileage reimbursement for all Employees of the Annual Conference office, District Offices, and Camps seeking reimbursement from the Conference as their employer. Please capture this change in rate when submitting paperwork to Accounts Payable for time periods starting 1/1/2014 or later. If you have any questions regarding this topic, please do not hesitate to call the Finance office toll free at (855) 424-7878, ext. 325 for Kevin or ext. 314 for Pat.
Volunteer Expense/Mileage Reimbursement Policy and Procedure
Click here to download the Volunteer Expense/Mileage Reimbursement Form.
As adopted by a motion at the 2013 Annual Conference of Upper NY, beginning July 1, 2013, volunteers using their vehicles on Conference business may receive $0.28 per mile reimbursement rate for individuals traveling alone; $0.44 per mile for the driver when two delegates or committee members are traveling in the same vehicle; and $0.485 per mile to the driver when three or more delegates or committee members are traveling together. A new Volunteer Expense / Mileage Reimbursement form has been created for use under the new policy, click here for the form. The reimbursement form must be completed and signed by the Volunteer and the Chairperson of the team or committee.
Volunteers may choose to be reimbursed at the IRS rate of $0.14 per mile.
Reimbursement above the standard IRS $0.14 per mile rate represents taxable income to the recipient. Volunteers must provide their Social Security number on the form to be eligible for the higher reimbursement rates. Those receiving over $600 in taxable income in a year will receive IRS form 1099-misc at year end from the Conference.
Reimbursement for purchases & expenses for Conference related costs may also be requested on the new form and with receipts attached.
The Upper New York Annual Conference is transitioning to Guardian Insurance for its required New York State Disability Insurance (NYSDI) coverage effective July 1, 2013.
Guardian will be sending a packet of policy information to local churches this week. Click here to download the claim form.
Walsh Duffield will continue to be the broker for all components of the Conference's comprehensive multi-peril insurance program.
Companies looking to take over the market share previously held by Zurich may contact churches in an attempt to gain their business. The Conference office, in connection with Walsh Duffield, has ensured continuing coverage for churches; it is not necessary to contract with a separate vendor for this insurance.
Some churches may still have NYSDI policies with Zurich through other brokers. As these policies are duplicative, churches should cancel them directly with those brokers.
Churches that wish to confirm inclusion in the coverage under the Conference program for NYSDI, may contact Victoria Weise of Walsh Duffield at VWeise@walshins.com or (716) 362-7366.
Churches with questions regarding this change, may contact Leah Robinson in the Conference treasurer’s office at LeahRobinson@unyumc.org by calling toll free (855) 424-7878, ext. 303.
Safe Guarding Church Assets (12/2012)
Taking More than Blessings . . .
During this advent season, we wait in anticipation for the birth of Jesus. We celebrate the love of God and are blessed with time to share joy with family and friends.