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    The Upper New York Conference of The United Methodist Church


    2017 AC Registration Guidelines

    Registration for the annual conference can be done via the on-line form at or by requesting  a paper registration form and mailing it along with payment to: 

    Attn:  Julie Valeski
    7481 Henry Clay Blvd.
    Liverpool, NY 13088

    Requests or Questions?  Call Julie Valeski at (315) 898-2000 Ext. 2001

    Housing During Annual Conference Sessions: The DEADLINE for HOUSING RESERVATIONS is APRIL 27, 2017.  Housing arrangements can be made through the Syracuse Convention Bureau’s Housing Service either through their on-line system or by mailing a completed housing form to them.  See the housing form for additional information.  They can assist you with the hotel reservation process.  You may also choose not to use the housing bureau and to make your own arrangements.  However, room rates cannot be guaranteed if you do not use the CVB’s Housing Service. 

    Youth wishing to room with other youth attendees should NOT use the Housing Service and should not complete a housing form.  They are to contact Judy Hipes at 607-624-2145 or

    Things you need to know to use the housing bureau service and about housing, in general, are:

    1. If you wish to room with another attendee, you will need to determine who that person will be before you do your housing registration.  The housing bureau staff and conference office staff will NOT be matching attendees for rooming.
    2. If you plan on sharing a room with other attendees or visitors, only ONE of the persons in the room should complete a housing registration form.  That person will need a credit card to reserve the room.  That person should also identify all individuals staying in the room on the housing registration form. 
    3. The room costs vary depending upon where you select to stay.  You may or may not get your first selection.  This will depend upon availability.
    4. Clergy retirees, those on medical leave, and equalization members are also asked to make their own room reservations directly with the housing bureau.  After conference is concluded, equalization members, retirees, and those on medical leave may request reimbursement for their portion of  the room cost (50%), up to $50 per night, up to 2 nights per clergy retiree, person on medical leave, or equalization member by submitting a Reimbursement Request Form and actual receipts for your completed stay to the Treasurer’s office immediately following the AC event.  The Housing Reimbursement deadline is July 28, 2017. You may also request a hard copy of the reimbursement form from Julie Valeski by calling (855) 424-7878. 
    5. Those retirees, persons on medical leave, and equalization members rooming alone or with a spouse will be expected to pay the additional room costs over the allotted $50 per night covered by the conference. 
    6. Rates and rooms are not held for UNY Conference attendees beyond April 27.   Therefore, it is important that all reservations using the housing bureau and our negotiated rates be made by the registration closing date.  Reservations through the housing bureau will only be taken through April 27, 2017.
    7. The person reserving the room will be able to check with the hotel for a confirmation number approximately three (3) weeks after acknowledgement by the housing bureau is received.
    8. The conference office does not take or make the reservations and does not accept payment for rooms.  If you have questions regarding housing, please direct those questions to Christie Bravos at the housing bureau.  Her contact information is on the housing registration form.

    REGISTRATION FOR ANNUAL CONFERENCE WILL CLOSE AT MIDNIGHT ON MAY 1, 2017.  The next opportunity after this date to register will be at the annual conference registration table.  All on-site registrations at the Annual Conference Session will be charged a $50 late processing fee.

    Specific Instructions: All items marked with a * on the form must be completed. 

    Name, email address, postal address, and daytime telephone contact numbers. We would like at least two phone numbers where we might be able to reach you during the day if there are questions regarding your registration.

    Gender, ethnicity, and age.  These are necessary demographics used to help evaluate and describe our annual conference.

    Church and District. Please identify the church to which you are appointed as clergy or at which you attend as laity.  If, as clergy, you are appointed to more than one church, please identify just one of the churches.  Visitors please identify your church, if applicable.  Please select your district from the list of twelve.

    Registration fee section.  You must select one category which reflects your relationship to the annual conference.  The individuals that should be using this form are clergy, lay members to conference, equalization members, retirees, visitors, Cabinet, staff and Sessions Team.  If you are uncertain as to your status and relationship to the conference, you should contact your district superintendent or you may seek assistance from Julie Valeski in the conference office at (855) 424-7878.

    • Clergy:  Includes active elders, provisional and associate members, deacons, and licensed local pastors.
    • Clergy:  Retired and Clergy on Medical Leave:  Please identify if this category applies to you.
    • Visitor:  To obtain registration materials and to sit in the annual conference sessions as an observer requires registration as a visitor.
    • Clergy Spouse: Spouse of a clergy person attending Annual Conference
    • Lay Member: Lay person chosen by your charge/church conference as the church member to annual conference.
    • Equalization member – Conference Position:  Individuals who are not clergy and not lay members to conference, but by virtue of the position they hold within the conference are considered equalization members.  The list of positions to which this applies can be found in the organizational motions of the annual conference.  A list of all equalization members once identified will be kept in the conference office to verify appropriate registration.
    • Equalization member – DS Selection:  Individuals who have been specifically informed by their District Superintendent that they are to be an equalization member to annual conference in the current year.  A list of all equalization members will be kept in the conference office to verify appropriate registration.
    • Visitors: Individuals coming to Annual Conference with no assigned role or voting privileges.

    Clergy/Laity Sessions:  Please let us know if you plan to attend:

    • Clergy Session:  June 1, 2017, 1:30pm, OnCenter, Syracuse, NY.
    • Laity Session:  June 1, 2017, 1:30pm, OnCenter, Syracuse, NY.

    Extension Ministry Luncheon:  June 1, 2017, On Center.  Attendees are only those appointed to an extension ministry and not yet retired.  Attendance is by invitation only. If you are appointed to extension ministry, get invited,  and plan to attend, please indicate.

    Dietary Restrictions:  PLEASE REVIEW THE MENU HERE. We hope that you will be able to choose meals that meet your dietary restrictions. We have consulted with a chef/clergy person to design menus, within our financial constraints, to address gluten-free, vegetarian and diabetic diets. Indicate in this area either general or specific dietary needs that need to be communicated to the OnCenter. 

    Workshops: Held from 11:45am-12:45pm on Friday, June 2, 2017. Choose one of the following on the registration form:

    1. Church Strategic Planning for Ministry Fruitfulness, Rev. Vincent Howell
      The Lord calls each local congregation to implement disciple making ministries for vitality and Christian formation.  To do this, the strategic planning process, supported by prayer and mission reflection, provides a helpful starting point understanding ministry context, object setting, action planning (projects), and monitoring results.  This workshop will present the concept of church strategic planning and user experiences so that local churches can plan it's ministry strategy in order to fulfill Christ's mandate to go and make disciples of all people.
    2. Be an Ally Now, Blenda Smith
      Ready to make a difference in racial justice issues? Want to be sensitized to your own attitudes and develop strategies to address change?  This workshop is designed to give you practical tools to identify how you can be an ally in the work to overcome racial injustice.
    3. Safe Sanctuaries and Ministries with Older Adults, Carol Barnes
      Abuse of older adults can happen anywhere - even in church. What are some types and indications of elder abuse? What are best practices for reducing the risk of abuse in ministries? How is elder abuse reported? What resources are available to assist ministries?
    4. Reaching Young Adults through Hands-on Social Justice Ministries, Alan Kinney
      The members of Social Holiness will be sharing new ways your congregation can reach out to the people known as the Millennial Generation or Gen Next and the Gen Z.  These are people born after 1981 but before 1995.  If these people are not a part of your congregation, then you might want to come and hear and share what the Social Holiness team will be offering in the next year that might help your church become more relevant to this group of missing persons.  Your feedback to us will help us all in our ministries.

    Childcare:  If you are registering for annual conference and have children (ages up to 12 years) for whom you need childcare during any of the time of the conference session, please indicate the need on your registration form.  Please be specific with your request including number of children in each age category and periods of time needed.  DUE TO SPACE RESTRICTIONS, THERE ARE A LIMITED NUMBER OF SPOTS FOR CHILDCARE AVAILABLE.   Spots will be filled on a first come, first served basis. There is no charge for child care, but your Annual Conference registration must be submitted and paid to complete your registration for child care. After registration, an emergency and medical information form will be sent to you to be completed and submitted to the child care worker when you first drop your children off.  You will not be able to leave your child (ren) without submitting a completed form(s).

    Childcare will be available as follows:

    • Thursday, June 1, 2017, 7:30 a.m. – 9:30 p.m.
    • Friday, June 2, 2017, 7:30 a.m. – 9:30 p.m.
    • Saturday, June 3, 2017, 7:30 a.m. – 3:30 p.m.

    Special Needs or Requests:  In this section of the form, please list any special requests you have including wheelchair use, other handicapping or medical conditions of which you want us to be aware. 

    With more than 168,000 members, the Upper New York Annual (Regional) Conference of The United Methodist Church comprises 867 local churches and 65 new faith communities in 12 districts, covering 48,000 square miles in 49 of the 62 counties in New York state. Our mission is to “live the Gospel of Jesus Christ and to be God’s love with our neighbors in all places."